08.10.2025
15 min
5 Best European Note Takers for Zoom [2025]
By Sanduni
Growth Content Editor
You are looking for the best European Note Takers for Zoom, because you probably heard the same complaint from users across the EU -
- "These bots are way too pushy"
- "Once they latch onto your account, they take part in EVERYTHING,"
And yeah, that's as annoying as it sounds. Some of these note takers can barge into a meeting without prior consent, and even push meeting notes to your clients or attendees automatically, which could lead to a security breach and the downfall of users' trust in you.
You should know that European meetings tend to have a variety of multilingual meetings; it is an absolute MUST to find the note taker who captures all languages accurately. Some note takers are far from delivering accurate transcription. In multilingual meetings, you'll see that the transcription failures are quite painful to watch.
Then you must make sure the AI note taker complies with GDPR (because who doesn't love legal compliance stress?....answer: we ALL hate it). If you don't get clear consent or your data handling is fuzzy, you're looking at real legal trouble.
That's exactly why you need to know about European-built alternatives that actually get it right. You can find tools that don't hijack your meetings, handle multiple languages like pros, and keep you on the right side of privacy laws.
And we are going to show the best 5 in our book!
Enjoy!!
Why Are People Actively Searching for the Best European Note Takers for Zoom?
Bots latch onto accounts and flood Zoom meetings
Source: Reddit
"Be wary about AI notetakers… Once they latch on to your account, they take part in EVERYTHING they can and spread like viruses to other meeting attendees… now have no clue how to get rid of the thing." Reddit
You need to know this happens more often than you think. When you let a bot auto-join your Zoom calls, you lose control of your own meetings.
You will see it show up as an extra "attendee" that nobody invited.
It asks for access and sends summary emails to people without your permission. Think of it like an unwanted guest that never leaves your meeting....annoying, right?.
You should understand the anxiety this creates for both you and your clients.
You are in the middle of important work, and suddenly you have to stop everything to explain why there is a robot in your meeting. You will need to hunt down these bot permissions, and it is NOT that easy. You end up worried that your private conversations are being recorded and shared somewhere you did not agree to.
Multilingual & mixed-language meetings don't transcribe well
Source: Reddit
"It doesn't support multiple languages in the same meeting. Their free plan is very limited." (Fireflies.ai user review, May 19, 2025) Capterra
You will face this problem if you work with international teams. You will be in a Zoom call where people switch between English and their local language mid-sentence. Most note takers cannot handle this.
They either pick one language or completely mess up when someone has an accent. This affects almost everyone who is not a native English speaker.
You will see people get frustrated and start repeating themselves. After the meeting, you have to spend hours fixing the transcript instead of actually working.
You will end up (unfortunately) missing important action items because the bot hears "budget" when someone says "boujette" or something similar. You should look for tools that actually understand how international teams really talk in meetings.
GDPR consent rules make "bot-in-the-room" risky
Source: Reddit
"You're allowed to record – but only if everyone agrees… Recording without consent is actually a criminal offense! Being GDPR-compliant also means deleting the recording…" Reddit
You need to understand this before you use AI notetakers in Europe. You cannot just record and take AI notes without clear consent from everyone. When a bot joins your Zoom call automatically, you are asking for trouble. You will have to stop mid-presentation to figure out consent and data storage. This is not the smooth meeting experience you want.
You should know the real legal risk here. Teams worry about complaints and fines for good reason. You should look for "European" note takers that keep your data in the EU and have proper consent controls. You do not want your simple team meeting to turn into a legal headache.
What Are the Best European Note-Takers for Zoom?
Here are the top 5 note takers for Zoom in Europe that keep your privacy intact, support multilingual teams, and work without those annoying bots.
- Jamie: Best Overall Bot-Free, GDPR-Compliant Note Taker
- Leexi: Best for Simplicity and Multilingual Support
- Bliro: Best for Customer-Facing Teams
- tl;dv: Best for Sales Collaboration and Sharing
- Sembly: Best for Enterprises That Need Flexible Compliance
Jamie
Best For: EU Zoom-heavy teams who want a European GDPR-first note taker for Zoom without bots, and generate intelligent AI notes with accurate action items that they can push into daily tools fast.
Based in: Germany
💜 Try out Jamie in our hands-on demo and see how easy (and fun!) note-taking can be!
Jamie is a European AI note taker that captures your conversation audio and converts it into clean notes, action items, and searchable transcripts without bots joining your calls.
Jamie is GDPR compliant, keeps your data securely, and works exactly how you need it to. You can transcribe notes from meetings online, offline, or face-to-face at a coffee shop. And you get the same quality meeting summary within minutes.
- You control what gets shared.
- You stay in charge.
Let's take a deeper look into how Jamie could solve your biggest compliance issues and more!
You keep EU resident data securely inside the EEA with German processing, AES encryption, and no third-party model training on your customer data
When your security team asks,
"Does this keep our EU data in the EU?"
You can say yes confidently.
Jamie processes everything in Frankfurt, deletes your original audio once transcription completes, and stores everything in Frankfurt. We also use AES encryption to protect your data.
The notes get generated using major AI company tools, but we don't keep your data or train their models on it.
Here's a thorough breakdown of how your data gets processed within Jamie, for easy understanding. (You are so welcome!)
You can record meetings without a Zoom bot, so the conversation stays natural, and it works on any platform and even in person
You get a natural meeting experience without intrusive bots with Jamie.
Jamie only captures the audio from your Mac or Windows computer speakers and microphone. This means Jamie can work with any and all meeting platforms you could think of, be it Zoom, Teams, Meet, or whatever you use.
It even works for in-person meetings or meetings that happen when there's no internet.
So...YES...Jamie works literally everywhere, anywhere, and anytime.
You specifically (and thankfully) avoid those awkward "Recording Bot has joined the meeting" notifications. You can capture client call notes without making participants feel monitored.
Your team can transcribe notes consistently across all platforms without learning different processes for each one.
You get high-quality AI meeting notes, with action items along with their rightful assignees, and a clean transcript just minutes after the call that you can ALSO easily share on your terms
You receive your notes quickly - usually within minutes after you stop Jamie.
Jamie gives you three things:
- a clean summary,
- an action item list,
- and a complete transcript of everything said, with accurate speaker identification.
The notes make sense and are organised by topic. You can share them with your team without quality concerns. Instead of rewatching hour-long calls, you scan through decisions, responsibilities, and next steps.
You can handle German, French, Spanish, and mixed language calls with transcription in over 100 languages
You get transcription in over 100 languages. Jamie detects whatever language people speak in the meetings and generates AI meeting notes in whichever language dominates the meeting.
- Transcriptions: accurately transcribes the original language spoken during the meeting
- Meeting notes: provide summaries in the dominant language used
If you want notes in a different language, you can also ask AI to translate them
This works perfectly for European teams that switch languages mid-conversation. Your EMEA teammates get accurate notes for their local calls without cleaning up poor translations later.
You can edit before you share your notes by fixing wording, replacing names, and turning decisions into trackable tasks
You can edit everything before sharing - the summary, action items, and transcript. You can make text bold, add headings, create lists, add links, and find and replace terms throughout the entire transcript.
Though Jamie generates highly accurate transcriptions, you retain full control over how your meeting notes and transcripts are crafted. Our editing features help you to perfect your notes by customising terminology and correcting any jargon that Jamie might have misinterpreted, ensuring your documentation truly reflects your team's language and style.
The task management feature lets you create tasks, assign them to people, check them off when complete, and jump back to the exact meeting moment where you discussed each item. Your customer success and project management teams leave meetings with clean documents they can share and checklists showing exactly who owns what.
You can capture notes in person or offline on iOS, then sync them to your desktop as soon as you're back online
You can record conversations from your phone during in-person meetings. You see transcripts and summaries right on your phone, and everything syncs with your desktop automatically. It works even without internet - once you're back online, it generates notes and you can access them on all your devices.
This changes everything for research and recruiting work. You can capture site visits or office interviews even with terrible Wi-Fi. You avoid the "we'll type this up later" problem, where you forget important details.
You can use Ask AI to directly question a meeting or even a week of meetings and quickly pull out follow-ups, decisions, and translations
You get an Ask AI feature that lets you chat with meetings like you're talking to a person. You can review old conversations and ask it to summarise your recent meetings from the last day, week, or 30 days. It shows you its thinking process and keeps a history so you can return to old questions later. It also translates notes when you ask.
You can push notes where your team works with Notion, OneNote, HubSpot sync or simply copy and paste into project tools
You get integration with tools you already use. The Notion integration creates a database just for Jamie's notes, and you can set automatic syncing of meeting notes after summary completion. OneNote integration creates a "My Jamie Notes" notebook with a section for meeting notes and one page per meeting. For HubSpot, you can send summaries and transcripts directly to contacts, deals, or companies.
Jamie Pricing
FREE Plan (€0/month)
- 10 meeting credits per month
- 30-minute meeting duration limit
- AI-generated meeting notes
- Automatic action item extraction
- Complete meeting transcripts
- Speaker identification
- Calendar integration (Google & Outlook)
- Tag system
- Task management
- Advanced text editing
- Copy-paste integration
- Team workspace sharing
- No meeting bots required
- 100+ languages support
PLUS Plan (€25/month)
- 20 meeting credits per month
- 2-hour meeting duration limit
- Includes everything in the FREE plan
PRO Plan (€47/month)
- Unlimited meeting credits
- 3-hour meeting duration limit
- Includes everything in the PLUS plan
Team & Enterprise Plans
- Custom pricing
- Custom solutions
- Contact required for details
Pros and Cons of Jamie
Pros
- No meeting bots, captures audio locally on your device.
- Works with any platform, online or offline.
- Fast, accurate summaries and transcripts.
- Auto-detects tasks and decisions.
- AI chat lets you search notes instantly.
- Integration capabilities with tools you already love.
Cons
- Manual speaker tagging is required at first.
- No real-time transcription notes during meetings.
- No sales coaching and sentiment analysis.
Leexi AI
Best for: Professionals in any meeting-heavy role
Based in: Belgium
Source: Leexi
Leexi is an AI note-taking tool that automates note-taking and meeting summaries. It records calls, transcribes discussions, and identifies follow-up tasks and decisions.
Source: Leexi
Data is stored on European servers to meet strict protection standards. The company is based in Europe and fully adheres to GDPR personal data rules.
Who is it for?
Leexi is useful for professionals in any role that involves frequent meetings.
Key Features
- Automates note-taking and summary writing for meetings using AI
- Identifies and highlights follow-up tasks and decisions from discussions
- Supports over 150 languages for transcription, covering a wide range of audiences
- Integrates with tools like Zoom, Teams, Gmail, Slack, and CRM systems (e.g., Salesforce)
- GDPR-compliant; data stored on European servers (ISO 27001 certified)
Pricing
- Starter: $15 per user/month
- AI-Meeting: $29 per user/month
- Business: $49 per user/month
- Enterprise: Contact sales
Pros and Cons
Pros
- The interface is simple, intuitive, and quick to set up across teams.
- Automatically records and summarises meetings, saving time on note-taking.
- Generates concise AI-powered summaries with timestamps and action points.
- Custom prompts and shareable summary sheets help tailor post-meeting insights.
- Supports French language transcription and works well for coaching and analysis.
Cons
- Custom summary formats require team assistance and can't be configured independently.
- Adding new topics isn’t retroactive; older recordings aren't reprocessed.
- AI summaries may miss nuance in complex or scripted meetings.
- Desktop setup requires manual steps for full Zoom integration.
- Some features, like prompt customisation are still under development.
Source: Capterra
Bliro
Best for: Teams with direct customer contact (customer-facing teams)
Based in: Germany
Source: Bliro
Bliro is an AI assistant specifically designed for teams with direct customer contact. It transcribes conversations without a visible meeting bot and creates notes, follow-ups and CRM updates.
Source: Bliro
All data is processed and stored on European servers (currently in Germany). GDPR-compliant and requires no participant consent (no recordings are kept).
Who is it for?
Built for customer-facing roles (e.g., sales teams and client success managers).
Key Features
- Captures all meetings – from Zoom/Teams calls to in-person discussions via phone mic.
- Produces instant AI summaries and action items (leveraging GPT-4 for real-time notes).
- Integrates with CRM and productivity tools (e.g., auto-sync notes to Salesforce or HubSpot).
- Bot-free operation; data on European servers (GDPR-compliant, no consent needed).
- Fully customizable AI models with seamless API integration to fit your workflows.
Pricing
- Professional: €250 per month (5 users)
- Unlimited: €450 per month (5 users)
- Enterprise: Contact sales
Pros and Cons
Pros
- Runs entirely in the background without joining meetings or needing integrations.
- Avoids recording consent prompts since it doesn't appear as a meeting bot.
- Compatible with earphones, unlike many other transcription tools.
- Let's you review past client calls and track team performance easily.
- Reduces time spent manually entering meeting data into HubSpot.
Cons
- May struggle with technical terms or dialects, requiring manual corrections.
- The transcript panel may feel cramped on smaller screens during live use.
- Some users report delayed customer support due to a smaller team.
- Paid plans may be less accessible for light or infrequent users.
- Free plan limits transcription to 5 hours per month, which may not suit all needs.
tl;dv
Best for: Sales, Customer Success, and any team that wants to capture and revisit meetings
Based in: Germany
Source: tl;dv
tl;dv is an AI meeting notetaker for Zoom, Google Meet, and Microsoft Teams. It automatically generates a recording, transcript, and shareable summary for each call.
Source: tl;dv
All meeting data is hosted in European data centres for compliance with EU standards. The company is based in Europe, and the platform is fully GDPR-compliant for all users.
Who is it for?
Designed for sales and customer success teams, but also applicable to other departments.
Key Features
- Records and transcribes meetings, supporting 30+ spoken languages for transcripts
- Generates AI summaries and highlights key discussion points and action items
- Integrates with 5000+ apps (calendar, CRM, collaboration, project tools, etc.).
- AI chat answers meeting-related questions and can draft follow-up emails.
- GDPR-compliant and SOC 2 certified; stores all data on secure EU servers.
Pricing
- Free Forever: $0 per user/month
- Pro: $29 per user/month
- Business: $65 per user/month
- Enterprise: Contact sales
Pros and Cons
Pros
- Automatically records and transcribes meetings on Zoom, Meet, and Teams.
- Allows tagging moments, creating clips, and generating AI summaries with templates.
- Real-time transcripts with timestamps make reviewing key points quick and easy.
- Easily integrates with Zapier and supports AI prompts for extracting insights.
- Offers one-click sharing of recordings, summaries, and key discussion timestamps.
Cons
- AI-generated notes may miss context in complex conversations and need manual edits.
- UI and transcription speed can feel slow at times.
- Occasionally requires manually adding a link to start recording.
- Some users need to install a separate app for Zoom desktop compatibility.
- AI prompts for insights have experienced occasional lag or malfunction.
Source: G2
Sembly
Best for: Teams and professionals across departments (customer success, design, finance, HR, etc.)
Based in: USA and Europe
Source: Sembly
Sembly is an AI notetaker that automatically joins your video calls to record and transcribe meetings. It transcribes meetings and produces meeting notes and summaries automatically.
Source: Sembly
Enterprise plans offer EU-only data storage, and the service is GDPR-compliant. Supports transcription in 45+ languages to accommodate global teams. Below is a neutral look at who uses Sembly and what it can do.
Who is it for?
Used across industries and departments (customer success, design, finance, HR, etc.).
Key Features
- Joins scheduled calls via calendar – introduces itself and records even if you can’t attend.
- Provides multi-speaker transcripts and supports 45+ languages for global use.
- Generates smart meeting summaries and action items from your discussions automatically.
- Integrates with CRM, collaboration, and project management tools to sync meeting notes.
- Offers flexible deployment (cloud or on-premises) with data hosting in your chosen region.
Pricing
- Personal: $0 per month
- Professional: $15 per month
- Team: $29 per user/month
- Enterprise: Contact sales
Pros and Cons
Pros
- Easily integrates with your calendar to auto-join scheduled or ad-hoc meetings.
- Supports importing Zoom audio files in case a meeting wasn't recorded live.
- Works seamlessly across Zoom, Google Meet, and Microsoft Teams.
- Includes video recordings and strong prompts to guide note usage.
- Let's you edit transcripts and assign correct speakers when needed.
Cons
- Sometimes disconnects from calendars or misses scheduled meetings.
- Diarization errors can misattribute speech and affect task assignments.
- Some meetings fail to record properly or capture only partial content.
- Uploads only accept .mp3, requiring conversion from Zoom’s default format.
- Key Items feature lacks clarity and may feel unhelpful in its current form.
Source: G2
Final Verdict: What is The Best European Note Taker for Zoom in 2025?
After you look at Jamie, Leexi, Bliro, tl;dv, and Sembly, here's what you need to know if you need the best European note taker for all your Zoom meetings.
Jamie, The Best All-Around, European Note Taker For Zoom (Bot-Free)
You'll find Jamie works best if you want the most Europe-focused solution. When you use it, you won't deal with disruptive Zoom bots, and all your data stays in Germany by default. You'll get fast, structured summaries and action items right away.
If you work with a multilingual team, you'll love the support for 100+ languages that actually handles accents and code-switching properly. You don't need to worry about compliance headaches since GDPR compliance is built in, and your data won't train third-party models.
When you need to connect with your daily tools, you can easily integrate with Notion, OneNote, and HubSpot.
👉 Ideal for you if you value
- privacy,
- multilingual accuracy,
- high-quality meeting notes, and,
- action items and decisions,
- all without intrusive bots joining your calls.
Leexi, Best for Simplicity and Broad Language Support
You get 150+ language support with Leexi, plus GDPR-friendly EU hosting and strong connections to major platforms like Zoom, Teams, and Salesforce. You'll find it easy to understand and quick to set up across your organisation. However, you should know that customisation options are still limited, and you might find the summaries lack detail in complex discussions.
👉 Ideal for you if you work with multilingual teams and want a straightforward, reliable tool that doesn't need heavy setup.
Bliro, Best for Customer-Facing Teams
You won't see any bots when you use Bliro, and you'll find it works great for sales and client success teams. You can connect it smoothly with CRMs like HubSpot and Salesforce, and you're covered for GDPR with Frankfurt data storage. You'll get instant summaries that work well, but you should expect higher pricing compared to others, and you might have trouble with technical jargon.
👉 Ideal for you if you work on sales-heavy teams and want seamless CRM sync plus background transcription without recording bots.
tl;dv, Best for Sales & Collaboration at Scale
You'll see tl;dv focuses on sales and customer success use cases. When you use it, you get recording, transcription, and shareable highlights all in one place. You have 30+ languages to work with and strong connections through Zapier, CRM tools, and project apps, so you'll find collaboration easy. That said, you should know that it relies on bots and the notes may sometimes miss out on the context.
👉 Ideal for you if you want searchable video libraries, clip sharing, and collaborative workflows.
Sembly, Best for Flexible Deployment and Enterprise Use
You get EU-only data storage for enterprises with Sembly, 45+ languages, and you can use it across different platforms. You'll find it auto-joins meetings like a bot, which you might not like, but others find useful for reliability. You should be aware that users report occasional technical issues with calendar sync and speaker identification.
👉 Ideal for you if you work at enterprises that need compliance flexibility and advanced integrations at scale.
Final Recommendation
- Choose Jamie if you work in EU teams: Jamie, you get a GDPR-first approach, no bots, multilingual support, high-quality notes with action item extraction and Ask AI features.
- Next recommendations:
- Leexi if you need broader multilingual coverage with a simple setup.
- Bliro if you work on sales/customer success teams connected to CRMs.
- tl;dv if you want clip-sharing and collaboration-heavy workflows.
- Sembly if you need enterprise flexibility with EU hosting options.
Now it's up to you to pick the tool that solves most of your problems.
Whatever tool you pick, I am sure it is amazing!
Read More
- Learn more in our guide to the Zoom AI Companion review.
- Check out how to get an easy Zoom meeting summary.
- See the latest details in our full Zoom pricing breakdown.
- Compare features in this Zoom vs Google Meet vs Teams guide.
- Explore our Google Meet vs Zoom comparison.
- Explore the full list of AI note-takers made in Europe with GDPR compliance
- See our guide to AI meeting assistants that follow GDPR and protect your data
- Discover AI note-takers that work for phone calls and offline meetings
- Compare the top AI transcription tools built for European teams
- Find out the best bot-free AI note-takers for Microsoft Teams
- See top AI notetakers that work without bots on Google Meet
- Check out AI meeting assistants that don’t use bots to join calls
- Learn about bot-free AI assistants built for secure European meetings
- Compare Granola vs Superpowered vs Krisp vs Jamie for bot-free capture
- Explore top bot-free Fireflies.ai alternatives built for privacy
FAQs on European Note Takers For Zoom
How do I get AI meeting notes without a bot joining my Zoom call?
You can capture AI meeting notes from Zoom without a bot by recording from your device with Jamie, which avoids extra “attendee” pop-ups and keeps the conversation natural while delivering accurate transcripts, speaker identification, and action items. This reduces friction in online meetings and works across all virtual meetings like Teams, Zoom or Meet too. You stay focused while reliable notes are ready to share with your entire team, whether it be online or offline meetings.
What’s the best way to transcribe mixed-language meetings accurately?
You can transcribe mixed-language meetings accurately using Jamie, which handles code-switching and accents with strong AI transcription and clear AI-generated summaries. This helps bilingual teams skip manual note taking and fixes, especially on customer calls where key moments matter. If you prefer a bot workflow, tools like tl;dv, or Sembly AI can work, but device-based capture keeps things simple and consistent.
How can I keep meeting notes GDPR-compliant with EU data residency?
You can keep meeting notes GDPR-compliant by using Jamie, which processes and stores data in the EU with encryption in transit and at rest and no third-party model training on your content. This supports consent-first workflows in virtual meetings and internal meetings alike. If you need alternatives with EU hosting, tl;dv and Leexi offer options, and you can choose the policy that fits and builds long-term trust.
How do I transcribe Microsoft Teams meetings without extra setup?
You can transcribe Microsoft Teams meetings by recording audio locally with Jamie and getting AI meeting notes, smart summaries, and speaker identification without adding a bot to the call. This keeps meetings smooth and avoids permissions hassles across collaboration tools. tl;dv or Sembly AI are solid if you want auto-join bots, but a device-based approach minimises disruption and gives you clean output fast, no matter which online platform you use, online or offline.
What’s the easiest way to turn customer calls into action items?
You can summarise customer calls with Jamie and automatically extract action items, owners, and next steps that feed your meeting management workflow. This transforms customer interactions into actionable insights for support teams and sales in just a few clicks
How do I send meeting minutes to Notion or OneNote quickly?
You can generate meeting minutes with Jamie and sync them directly to Notion or OneNote, creating structured pages with AI meeting notes and key insights for team collaboration. This works well for project management platforms where you want searchable meeting content.
What tool gives reliable speaker identification for different speakers?
You can get reliable speaker identification with Jamie, which separates different speakers and highlights who promised what, so teams can track ownership without rewatching recordings. This helps with meeting minutes and reduces errors in follow-ups across internal meetings and customer calls.
How do I record in-person interviews and sync notes later?
You can record in-person interviews on iOS with Jamie, then sync transcripts and AI-generated summaries to your desktop once you are back online. This is helpful for research sessions and brainstorming sessions where Wi-Fi is spotty and background noise varies. Your notes stay organised across devices, so the next meeting starts with clear context and no manual note-taking.
What’s the fastest way to search past meetings for key insights?
You can ask Jamie’s AI to search past meetings and surface key insights, decisions, and follow-ups across a week or more of discussions. This turns meeting intelligence into quick answers for product, sales, and support teams without digging through long transcripts. If you prefer a bot-recorded archive, tl;dv and Sembly also offer searchable libraries.
How do I manage notes for internal meetings and team collaboration?
You can standardise internal meetings with Jamie by generating AI meeting notes, tagging topics, and sharing concise summaries to collaboration tools your entire team already uses. This creates consistent meeting trends and reduces duplicate work across projects. If your team relies on auto-join bots, Sembly AI or tl;dv can fit.
Sanduni Yureka is a Growth Content Editor at Jamie, known for driving a 10x increase in website traffic for clients across Singapore, the U.S., and Germany. With an LLB Honors degree and a background in law, Sanduni transitioned from aspiring lawyer to digital marketing expert during the 2019 lockdown. She now specializes in crafting high-impact SEO strategies for AI-powered SaaS companies, particularly those using large language models (LLMs). When she’s not binge-watching true crime shows, Sanduni is obsessed with studying everything SEO.
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