28.12.2025
16 min
Best 5 AI Transcription Tools in Europe [2026]
By Rodoshi
Growth Content Editor
![Best 5 AI Transcription Tools in Europe [2025]](/_next/image?url=https%3A%2F%2Fwww.meetjamie.ai%2Fapi%2Fmedia%2Ffile%2FBest_5_AI_Transcription_Tools_in_Europe_2025-pj0028.png%3F2025-09-26T09%253A43%253A05.087Z&w=3840&q=75)
Finding the right AI transcription tool in Europe isn’t as simple as picking the one with the best accuracy score.
Here, you’ve got extra layers to think about:
- GDPR rules
- Where your data is stored
- Whether the tool can handle more than just English
...and so on!
Many of the big-name AI transcription tools were designed for U.S. markets.
They store recordings outside the EU, make vague promises about GDPR, and stumble when faced with a strong regional accent. For European teams, that’s a big dealbreaker (and frankly, frustrating!!).
That’s why I’ve rounded up 5 transcription platforms that meet European standards in 2026. Let’s go!
TL;DR
- The best AI transcription tools for European users in 2025 prioritize GDPR compliance, EU data hosting, and multilingual support, unlike many US-centric alternatives.
- The top five are Jamie (best for secure, bot-free meeting notes), Amberscript (best for AI and human transcription), MAXQDA (best for academic qualitative analysis), Gladia.io (best API-first solution for developers), and SpeechText.AI (best for affordable, domain-specific models).
Key Factors to Look for in AI Transcription Tools in Europe
GDPR compliance
The General Data Protection Regulation sets strict rules on how personal data can be processed.
A tool may claim it’s “secure,” but unless it explicitly complies with GDPR, including providing a Data Processing Agreement (DPA) on request, you could be exposed to legal and financial risks.
Always confirm the provider’s GDPR stance before uploading recordings.
Data hosting and residency
Where your files live has a direct impact on compliance. Many popular US-based tools process and store data outside the EU, which can raise red flags for regulators.
If you’re working with sensitive interviews, corporate meetings, or research, prioritize platforms that guarantee EU server hosting and let you delete files permanently after use.
Privacy and data use
Some transcription services improve their AI models by retaining or reusing customer data. That’s fine for casual use, but risky in professional contexts.
Look for clear policies stating your audio won’t be used for training, and that transcripts are only kept as long as you decide. For sectors like healthcare, law, or academia, this is non-negotiable.
Language and accent support
Europe’s diversity makes language coverage a practical issue. It’s not enough for a tool to just support English” you need engines that handle accents and different languages.
Good tools also manage code-switching (when speakers mix languages) and specialized vocabulary, reducing the time you spend fixing errors.
What Are the Best 5 AI Transcription Tools in Europe?
The best AI transcription tools in Europe are Jamie with its bot-free meeting assistant and GDPR-focused workflows, Amberscript, and MAXQDA.
Here’s a breakdown of the 5 European AI transcription tools that I researched:
💜 Gentle Reminder: Pricing may change; please double-check on each tool’s official site. Plans evolve, and enterprise tiers often require a quick chat with sales for accurate quotes.
1. Jamie
Best for: Accurate, secure, GDPR-compliant, and bot-free meeting transcription and notes in 100+ languages
Check out how to use Jamie from the interactive demo below 👇
Developed and hosted in Germany, Jamie is a privacy-first, GDPR-compliant AI meeting assistant.
Jamie records your online or offline conversations, transcribes them, and turns them into structured summaries with key points and action items.
It’s designed for founders, busy professionals, and teams who want to stay fully engaged in discussions without the distraction of note-taking.
The tool is fully EU-hosted. Every meeting is recorded and processed locally on your device, which reduces the risk of sensitive information leaving your control.
Full feature list at a glance:
- Automatic meeting notes with transcription and action items
- Speaker identification and memory
- Works online, offline, and in-person across all platforms
- GDPR-compliant with encrypted data storage
- CRM and workspace integrations
- AI-powered search and analysis tools
- Multi-language support for 100+ languages
- Mobile app for recording on the go
- Custom templates and tagging
- Real-time collaboration features
Taking notes with Jamie is that easy.
Who Is It For
Anyone needing simple, secure and accurate meeting transcription and notes without technical hassle or privacy concerns.
Key Features
Never miss action items or key decisions again
You are in back-to-back meetings all day, and by the time you sit down to write follow-ups, half the details have already slipped away. Jamie solves this by automatically capturing what matters most from every conversation.
- Jamie generates comprehensive meeting summaries within 1 to 5 minutes after you stop recording, capturing discussions, decisions, and next steps.
- Action items are automatically identified and extracted from conversations, with checkboxes to track completion status.
- You can assign tasks to specific people by clicking on assignees
- Full transcripts are provided alongside summaries, and you can edit any part of the transcript or summary directly in the interface.
- Custom tags help you organise meetings by project, client, department, or any category you create, making it easy to filter and find specific conversations later.
Know who said what without asking people to repeat themselves
Meetings with multiple speakers can become a blur of voices, especially when you are trying to recall who committed to which deliverable. Jamie keeps track of everyone for you.
- Speaker identification: Jamie automatically distinguishes between different speakers in your meetings and labels them in the transcript, so you know exactly who said what.
- Speaker memory: The tool remembers voices across meetings and links them to names from your calendar, improving accuracy over time as it learns your team's voices.
- Calendar integration: Jamie syncs with Google and Outlook calendars to fetch meeting names, send recording reminders, and pull participant information for easier sharing.
- Automatic meeting titles: For meetings not linked to calendar events, Jamie generates meaningful titles based on the actual conversation content instead of generic labels.
Record anywhere without worrying about privacy or platform limits
You work across different meeting platforms, record in-person conversations, and need your notes to travel with you. Jamie adapts to how you actually work.
- Jamie works with all online meeting platforms because it captures audio directly from your macOS or Windows device, without requiring meeting bots to join calls.
- You can record offline or in-person meetings using your computer or the iOS mobile app, which provides instant transcripts and summaries that sync across devices.
- The interface is simple - just click start when a meeting begins, and Jamie handles the rest automatically, monitoring your microphone status to remind you to start recording.
- All data is GDPR-compliant and stored on encrypted servers in Frankfurt, Germany, using Advanced Encryption Standard (AES) encryption for data in transit and at rest. Audio files are permanently deleted after transcript generation.
- The iOS app records directly from your phone for in-person meetings, with automatic speaker identification and device syncing.
- Jamie supports over 100 languages automatically, transcribing the exact language spoken while generating notes in the most dominantly spoken language of the meeting.
Send meeting insights directly to your CRM without manual data entry
After every client call, you face the tedious task of logging notes, updating records, and ensuring nothing falls through the cracks. Jamie connects directly to your workflow tools.
- CRM and task management integrations include Salesforce, HubSpot, Attio, and Asana, letting you send summaries and transcripts directly from the meeting interface to your existing workflows.
- Notion integration creates a dedicated database for Jamie's notes in your workspace, with options for automatic sync after meetings or manual sharing via the share card.
- OneNote integration creates a notebook called "My Jamie Notes" with a "Meeting Notes" section where each meeting becomes a new page, with automatic or manual sync available.
- Google and Outlook calendar integrations provide meeting reminders, automatically fetch meeting names for note titles, and pull participant information for easier sharing.
- Webhooks allow workspace admins to set up custom integrations through Zapier, Make, or other automation platforms, triggering actions automatically when new meetings are recorded.
Get answers from your meetings without digging through transcripts and more!
You remember discussing a specific topic weeks ago but cannot remember which meeting it was in or what was decided. Jamie makes your entire meeting history searchable and interactive.
- Ask AI: This feature lets you query your meeting history in natural language, translate meetings to different languages, or extract specific information without reading full transcripts. You can chat with individual meetings or search across all meetings from the last day, week, or 30 days.
- Scratch Pad: A built-in notepad during meetings lets you capture quick thoughts, follow-ups, ideas, or observations without switching tabs, keeping everything attached to the meeting record.
- Tagging: You can create and apply multiple custom tags to meetings for projects, clients, or teams, then filter your meeting library by specific tags to find related conversations quickly.
- Template: Pre-defined templates let you regenerate meeting notes in structured formats that fit specific meeting types like customer calls or interviews, available through a dropdown in your meeting notes. You can also customize your very own templates inside Jamie.
- Search across meetings: Jamie allows you to search through your entire meeting library to find specific topics, keywords, or discussions, with real-time AI updates showing you what information it is retrieving.
Jamie's pricing
FREE Plan (€0/month)
- 10 meeting credits per month
- 30-minute meeting duration limit
- AI-generated meeting notes
- Automatic action item extraction
- Complete meeting transcripts
- Speaker identification
- Calendar integration (Google & Outlook)
- Tag system
- Task management
- Advanced text editing
- Copy-paste integration
- Team workspace sharing
- No meeting bots required
- 100+ languages support
PLUS Plan (€25/month)
- 20 meeting credits per month
- 2-hour meeting duration limit
- Includes everything in FREE plan
PRO Plan (€47/month)
- Unlimited meeting credits
- 3-hour meeting duration limit
- Includes everything in PLUS plan
Team & Enterprise Plans
- Custom pricing
- Custom solutions
- Contact required for details
Pros
✅ Works with any virtual meeting platform, Google Meet, Teams, Zoom, and more
✅ Usable for in-person or offline meetings as well, not just online calls
✅ Generous free plan with all premium features available
✅ AI chat makes it easy to quickly find information from past meetings
✅ Built-in reminders help you remember to start recording
✅ Available on both Mac and Windows, and also as a mobile app on iOS
Cons
❌ No real-time transcription (summaries and transcripts are available a few minutes after the meeting ends)
❌ Doesn’t store audio or video files to maintain privacy
2. Amberscript
Best for: European businesses and researchers that need GDPR-compliant transcription with both AI and human transcription options
Source: Amberscript
Amberscript is a Netherlands-based transcription and subtitling platform built with European privacy standards at its core.
Unlike many US-first providers, it emphasizes GDPR compliance, ISO 27001/9001 certifications, and EU-based data storage. That makes it a strong contender for organizations handling confidential recordings, from universities running focus groups to corporations documenting internal meetings.
The tool offers both AI transcription (fast and affordable) and human-verified services (slower but highly accurate).
The flexibility lets teams choose based on context: quick AI transcripts for internal notes, or polished, publication-ready human transcription text when precision is crucial.
Amberscript also goes beyond raw transcription by offering subtitling, an in-browser text editor, and multiple export formats.
Amberscript's key features
- AI transcription in 90+ languages, with support for speaker labeling and timestamps
- Human-verified transcription and captioning services with high accuracy
- GDPR-compliant infrastructure, ISO certifications, EU-based storage, DPAs available
- In-browser editor for correcting transcripts, adding speaker names, and exporting to multiple formats (Word, JSON, SRT, VTT, etc.)
- Subtitling tools that let you create captions for video content in line with accessibility standards
Amberscript's pricing
- Machine-made: €8/hour (yearly subscription)
- Human-made: Custom pricing
- Enterprise Solutions: Custom pricing
Pros
✅ Strong compliance credentials for handling sensitive data
✅ Option to choose between fast AI output and highly accurate human services
✅ Wide language coverage for AI (90+), making it suitable for pan-European projects
✅ Flexible exports and subtitling support; useful for research, media, and accessibility
Cons
❌ AI transcription accuracy drops with heavy accents, technical jargon, or noisy environments
❌ Human transcription services are expensive and available for fewer languages compared to the AI option
3. MAXQDA
Best for: Researchers, academics, and institutions in Europe needing qualitative/ mixed-methods analysis plus integrated, GDPR-safe automatic transcription
Source: MAXQDA
MAXQDA is a qualitative data analysis (QDA) and mixed-methods tool developed by VERBI GmbH (Germany).
Traditionally used for coding, analyzing texts, interviews, group discussions, and multimedia, it has evolved to include AI-based transcription capabilities.
Users can go from audio/video to transcript to coding/thematic analysis, within or alongside their MAXQDA project.
Its transcription service (“MAXQDA Transcription”) supports over 50 languages, offers features like speaker detection, timestamps, custom glossaries, and operates under strong data protection and regulatory compliance.
It can be used inside the MAXQDA software (if you have the license and transcription add-on) or via a standalone web-service (even if you don’t have a license).
MAXQDA's key features
- Automatic transcription in 50+ languages with timestamps and speaker separation
- Custom glossary support for specialized vocabulary or uncommon names
- GDPR-compliant processing on EU servers with strict deletion policies
- Direct import into MAXQDA for coding and qualitative data analysis
- Available as both an in-software add-on and a standalone web service
- 60 free minutes of transcription included for new users
MAXQDA's pricing
- Pricing depends on industry and number of users
Pros
✅ Built for researchers; integrates directly into coding and analysis workflows
✅ Flexible pricing; buy minutes/hours as needed, no forced subscription
✅ Custom glossaries improve recognition of domain-specific terms
✅ Web service available even without a MAXQDA license
Cons
❌ No human-verified transcription option; accuracy depends entirely on AI
❌ Accuracy drops with noisy audio, overlapping speakers, or strong accents
❌ Dependent on stable internet; no offline mode
4. Gladia.io
Best for: Enterprises and developers in Europe (or globally) that need an API-first, low-latency, multilingual, GDPR-safe speech-to-text and audio intelligence solution
Source: Gladia.io
Gladia.io is a French/AU-based (SAS) startup offering speech-to-text and audio intelligence via API, optimized for enterprise or large-scale use.
Their “Solaria” model is a newer STT engine built to serve over 100 languages, with very low latency (sub-300 ms in some real-time use cases).
Gladia also includes features beyond basic transcription: speaker diarization (identifies who speaks when), word-level timestamps, code-switching support, translation (beta), along with downstream audio insights in some plan levels.
Gladia.io's key features
- Real-time and asynchronous speech-to-text transcription via API; supports streaming, VoIP, and SIP
- Word-level timestamps, speaker diarization, code-switching support across diverse accents and languages
- “Solaria” is a high-accuracy STT model, built for speed and many languages, low latency in real-time usage (< 300 ms) in many cases
- Supports 100+ languages and handles accents or dialects
- Compliant with GDPR, SOC 2 (Type I and Type II), internal security practices (penetration testing, SAST/DAST, etc.), and bug bounty program
Gladia.io's pricing
- Free tier
- Pro: Custom pricing
- Enterprise: Custom pricing
Pros
✅ Very fast/low latency in real or near-real time use cases
✅ Excellent multilingual and accent support, plus code-switching
✅ Compliant with GDPR, SOC 2, good internal controls, transparency
✅ Comes with developer tools (APIs, WebSockets, docs, playground) which help with integration
Cons
❌ Because Gladia is API-first and cloud-based, audio uploads and internet stability matter; for poor audio or overlapping speech, error rates may still rise
❌ Some advanced “human-level” corrections (manual transcribers) are not prominent; if you need near-perfect transcription especially in legal/medical contexts, manual post-editing is needed
5. SpeechText.AI
Best for: Users who want affordable, automatic AI transcription with domain-specific models, editing tools, and good language support
Source: SpeechText.AI
SpeechText.AI is an AI transcription service that supports audio and video files, and offers features like speaker identification, domain-specific models, and multiple export options.
You can choose “domains” (e.g. legal, podcast, interview) to improve recognition of industry-specific vocabulary.
It's positioned for speed and cost-efficiency: their pay-as-you-go model ensures no forced monthly fees, so you pay only for the minutes you use.
SpeechText.AI's key features
- Support for 30+ languages, including non-native accents
- Speaker identification (who said what in multi-speaker recordings) and timestamps
- Editing / proofreading interface; option to search transcripts, modify, export in formats like txt, pdf, docx, SRT, and VTT
- You can select “interview”, “podcast”, “legal”, etc., so that the AI uses a model trained on similar audio
- GDPR compliant; servers in Europe (France); encryption of data in transit
SpeechText.AI's pricing
- Starter: $10 for 180 minutes
- Personal: $19 for 380 minutes
- Standard: $49 for 990 minutes
- Business: $99 for 2,000 minutes
Pros
✅ Domain models boost accuracy for specialized content (legal, technical, brand names etc.)
✅ Strong language support, speaker identification, and flexible export formats
✅ Lets you delete uploaded files and transcripts
✅ No mandatory subscription for very light users
Cons
❌ The published error rates (e.g. ≈ 3.8% WER on clean speech) are under ideal conditions and may not hold in challenging real-world settings
❌ Domain-specific models help, but if you use content that doesn’t closely match any of their predefined domains, misrecognition (especially technical or rare terms) may still happen
Get Accurate and Secure AI Transcription in Europe with Jamie
The five European AI transcription platforms we’ve covered raise the bar on privacy and functionality.
- Amberscript stands out for its mix of AI and human transcription, making it ideal when precision is critical.
- MAXQDA is a go-to for researchers and academics who need transcription tightly integrated with qualitative analysis.
- Gladia.io shines for enterprises and developers that want API-first, real-time transcription at scale.
- SpeechText.AI is a budget-friendly option with domain-specific models for professionals who need simple, affordable transcripts.
- Jamie leads the way if you’re looking for one platform that balances privacy and usability without compromising on the quality of meeting notes.
Developed in Germany and fully GDPR-compliant, Jamie records locally, processes and stores data only in the EU, and deletes audio once notes are generated.
It handles 100+ languages and accents, organizes notes with tags and filters, and captures action items automatically, without bots joining your calls.
Or if you’d like to see the tool in action before making a move, book a free demo today.
Read More
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FAQs on Best AI Transcription Tools in Europe
1. What makes AI transcription tools in Europe different from US-based solutions?
European tools prioritize fully GDPR compliant practices, with strict controls over audio data, video files, and recordings. Unlike many US providers, they guarantee EU server hosting, let you delete files whenever you want, and don’t reuse your data for model training. For example, Jamie is developed and hosted in Germany, records locally, and deletes audio once the transcription process is done. And that's what makes it a trusted option for sensitive meetings or interviews.
2. How can I improve accuracy when using automatic transcription software?
Even the best speech recognition engines rely on the quality of the input. To get the most accurate audio transcriptions and video transcriptions, record in spaces with minimal background noise, make sure each voice is clear and distinct, and always upload high-quality audio and video files. For sales calls, meetings, or podcasts, these simple steps in the transcription process can significantly cut errors and make it easier to edit, search, and draw reliable insights later.
3. Do AI transcription services replace manual transcription completely?
Not entirely. While AI transcription is excellent for speed, cost-efficiency, and generating meeting notes or summaries, there are cases (like legal interviews or academic analysis) where manual transcription or human review still adds value. Many transcription services in Europe offer hybrid models: fast automatic transcription software for drafts and human verification for specific needs that demand near-perfect accuracy.
4. What key features should I look for in transcription software?
Modern transcription software goes far beyond just converting speech to word text. Look for key features like:
- Ability to transcribe in multiple languages and translate outputs
- Built-in transcription editor for quick corrections
- Integration with your CRM/other tools for meeting minutes, notes, or subtitles
5. Can transcription software handle both audio and video content?
Yes. Most transcription platforms are built to process both audio and video content, whether they come from sales calls, meetings, podcasts, or customer stories. For example, Jamie can transcribe live calls and automatically generate meeting notes, while Amberscript takes pre-recorded audio and video files and processes them to generate transcripts.
6. How much does an AI transcription service cost in Europe, and is there a free option?
The cost of an AI transcription service varies based on your usage, team size, and whether you choose pay-as-you-go or a subscription plan. Some platforms charge only for the minutes of audio or video you transcribe, while others package support, advanced features, and integrations into monthly subscriptions. Few tools also provide a free tier so new users can test the software and see if it fits their specific needs. For example, Jamie offers a free plan with 10 meeting credits per month, and its paid plans start at €25/month.
Rodoshi Das is a Growth Content Editor at Jamie. With a marketer’s mindset and a researcher’s curiosity, she crafts product-led B2B SaaS content that drives results. When she’s not brainstorming strategies, you’ll find her lost in her books, rewatching The Office for the hundredth time, or planning her itinerary for a trip to the mountains.