06.10.2025
10 min
5 Best AI Transcription Software for Europe [2025]
By Rodoshi
Growth Content Editor
AI transcription software for Europe has evolved fast in the last couple of years, but only a few tools cut it for accuracy and stability.
The options slim down further when you prioritize European data security standards.
My line of work requires me to carefully review AI transcription tools that treat Europe as a core market, and not as an afterthought.
After a lot of time spent using and discarding tools, here's the list of the best AI transcription software for Europe. If you're someone looking for a native solution, this list is for you.
What to Look for in the Best AI Transcription Software for Europe?
GDPR compliance and data hosting
If you're in Europe, you know privacy is non-negotiable. Some transcription tools still route your audio through U.S. servers, which can trigger compliance issues. The best platforms either host data in the EU or let you choose where files are stored, so you stay on the right side of GDPR.
Multilingual accuracy
The tool needs to support different European languages and accents, not just English. If you work with a multilingual team or cater to global clients, extensive language support is a must.
Workflow integrations
Accuracy is wasted if transcripts sit in a silo. European businesses can't afford to deal with transcription tools that don’t transfer the knowledge gains into the existing system. The top transcription tools plug directly into Microsoft Teams, Zoom, Google Meet, and even CRMs like HubSpot, so you can push transcripts into your workflow faster.
Editing and export flexibility
A transcript is rarely “done” after the first pass. Features like speaker diarization, timestamped lines, inline text correction, and export into different formats help you maintain the formatting of content drafts or training decks.
What Are the Best AI Transcription Software for Europe?
- Jamie: Best for bot-free, private AI transcriptions
- Klang: Best for GDPR-first transcription in Europe
- Deepting: Best for note-taking on the go
- Trint: Best for bulk projects for media teams
- Tucan: Best for security and ease of use
Before we discuss each tool in detail, here's what one of our awesome users have to say about Jamie:
1. Jamie
Best for: Privacy-first, bot-free meeting transcription built for European teams
Check out how to use Jamie from the interactive demo below 👇
Jamie is the “behind-the-scenes” transcription assistant built for teams that want hassle-free and private meeting intelligence.
Because Jamie is designed from the ground up for European users, its architecture centers around GDPR standards (Frankfurt servers) and principles that prevent any third parties like OpenAI and Anthropic from training on your raw data.
Invisible capture, full coverage
Jamie sidesteps meeting disruptions by capturing audio at the system level, so it never appears in participant lists or forces you to invite a “bot.”
Be it Teams, Zoom, in-person roundtables, or hybrid sessions, Jamie adapts without being intrusive.
From words to work
After a meeting, Jamie doesn’t just hand you a transcript; it surfaces decisions, key points, and debate threads.
Each insight is timestamped, attributed when possible, and linked to context so nothing slips through the cracks.
Deep transcripts with smart search
Jamie churns out editable transcripts quickly, but it doesn’t stop there.
You can correct domain-specific terms or acronyms, then query across your entire meeting history using natural language to find the exact moment.
Native European language support
Jamie supports dozens of European languages, including Swedish, German, Danish, French, Polish, Spanish, Turkish, Russian, and more.
It auto-detects your language, generates transcripts and summaries in that language, and optionally translates into English.
Fit your tools with Jamie
Jamie connects to Outlook and Google Calendar to detect meetings automatically.
After that, you can push the output to HubSpot, Notion, OneNote, Google Docs, or share via links on Slack or Teams. This way, Jamie slots into your existing stack instead of forcing you to switch.
Privacy, trust, and audit readiness
Jamie routes your audio through encrypted channels to Frankfurt, processes it, and then deletes the audio file.
The only thing left is the transcript and insights under your control. It’s GDPR-compliant, uses AES encryption, and strictly forbids model providers from retaining or training on your meeting data.
On top of that, Jamie has an external Data Protection Officer, annual audits, and access control protocols to ensure internal processes stay airtight.
Ask AI: Query without scanning
Jamie’s chat-style search (Ctrl + J) unlocks past meeting retrieval.
Ask “who committed to X?” or “when did we approve Y?” and Jamie returns precise and cited answers. No indexing delay or manual scanning.
Jamie's pricing
FREE Plan (€0/month)
- 10 meeting credits per month
- 30-minute meeting duration limit
- AI-generated meeting notes
- Automatic action item extraction
- Complete meeting transcripts
- Speaker identification
- Calendar integration (Google & Outlook)
- Tag system
- Task management
- Advanced text editing
- Copy-paste integration
- Team workspace sharing
- No meeting bots required
- 100+ languages support
PLUS Plan (€25/month)
- 20 meeting credits per month
- 2-hour meeting duration limit
- Includes everything in the FREE plan
PRO Plan (€47/month)
- Unlimited meeting credits
- 3-hour meeting duration limit
- Includes everything in the PLUS plan
Team & Enterprise Plans
- Custom pricing
- Custom solutions
- Contact required for details
Pros
✅ Bot-free recording that works on all meeting platforms
✅ Extracts tasks, decisions, and timestamps automatically for quick follow-ups
✅ Handles European languages and accents with high accuracy
✅ “Ask AI” makes searching across past meetings fast and precise
✅ Free tier offers full transcription and summaries
✅ Available on Mac and Windows, and iOS mobile app
Cons
❌ No live captions; transcripts and summaries arrive post-call
❌ Raw recordings aren’t stored, so replay options are limited
Working with multilingual teams?
Jamie supports 100+ languages and accents. Available for MacOS and Windows.
2. Klang
Best for: GDPR-first transcription for interviews, legal proceedings, and board meetings
Source: Klang
Klang.ai is a Swedish transcription platform designed for regulated sectors such as legal and research.
It delivers accurate multilingual transcripts, automated meeting summaries, and structured insights, while hosting everything strictly within the EU.
With tools like Capture (for automatic transcription), Atlas (for knowledge base), and Flow (for automated workflows), Klang moves from transcription to action quickly.
Klang’s key features
- High-accuracy, speaker-aware transcription across European languages, supporting online, hybrid, and in-person meetings
- Automatically organize transcripts into searchable themes, topics, and action items for easy retrieval
- Push summaries and updates into Teams, Slack, HubSpot, and Google Drive without manual steps
- EU-only hosting, end-to-end encryption, 2FA, and enterprise options like BankID login and custom encryption keys
Klang's pricing
- Freemium: €0/month
- Pro: €18/month
- Team: Custom pricing
Pros
✅ High accuracy across Swedish and other European languages
✅ Full GDPR assurance with strict EU data residency thanks to servers in France
✅ Scales for public sector, research, and legal deployments
Cons
❌ Subtitle formatting options are limited
❌ Export formats and editing controls could be more flexible
3. Deepting
Best for: Quick cross-device note-taking for students and journalists
Source: Deepting
Deepting is a Hungarian transcription and meeting recorder app built for speed and accessibility.
It turns calls, lectures, and interviews into time-stamped transcripts while instantly producing summaries and AI-generated chapters.
Even though it runs smoothly on the web, Deepting is best used as a mobile app. Students, journalists, and people suffering from hearing issues benefit from its productivity-first design.
Deepting's key features
- Real-time transcription with speaker identification for groups and live meetings
- AI-generated summaries and chapters with clickable titles for quick review
- Cross-platform syncing for recording, editing, uploading audio, and exporting in multiple formats
- GDPR-compliant encrypted storage and clear data handling policies
Deepting's pricing
- Basic: Free
- Pro: $5.75/month (billed annually)
Pros
✅ Fast, reliable AI summaries with accurate speaker separation
✅ Works seamlessly across web and mobile with collaborative editing
✅ GDPR assurance with secure European data handling
Cons
❌ Weak third-party integration support
❌ Limited free plan
❌ Export and formatting options are less flexible than premium tools
4. Trint
Best for: Multi-language transcription projects for European media and research teams
Source: Trint
While Deepting is all about fast, mobile transcriptions, Trint is a heavyweight tool built for professionals and media teams. It helps teams transcribe, edit, translate, and add subtitles to their projects.
Trint is particularly popular with newsrooms, researchers, and legal teams that need both accuracy and flexible content workflows.
Trint’s key features
- Real-time transcription in 50+ languages with speaker labeling and translation to 70+ languages
- Collaborative editing, search, annotation, and AI summaries with custom dictionaries
- Automatic subtitling and export in multiple formats (SRT, DOCX, CSV, EDL, etc.)
- ISO 27001-certified security, GDPR deletion protocols, and EU/US server choice with enterprise controls
Trint’s pricing
- Starter: $52/seat/month
- Advanced: $60/seat/month
- Enterprise: Custom pricing
Pros
✅ Fast, reliable transcription in European languages with flexible editing tools
✅ Wide export range and strong collaboration features for large projects
✅ ISO 27001 certification, GDPR compliance, EU data hosting option, and no training on client data
Cons
❌ “Unlimited” feature claims are subject to vague fair-use limits, unclear for heavy-volume users
❌ Bulk or long files can process more slowly than competitors
❌ Accuracy takes a dip with heavy accents or crosstalk, sometimes requiring manual edits
5. Tucan
Best for: Source-cited insights for European enterprises and the public sector
Source: Tucan
Berlin’s Tucan.ai is a transcription and note-taking tool designed around GDPR compliance and sector-specific needs.
It transcribes meetings and documents, generates structured summaries, and delivers referenceable insights with full source citations.
Hosting is exclusively in Germany via Hetzner, with strict GDPR enforcement, customizable deletion, and the option for on-premises deployment. Backed by the Pro FIT grant from IBB Berlin and the European Union (ERDF), Tucan helps legal teams, public institutions, and construction firms maintain EU standards for traceability.
Tucan’s key features
- Automated transcription and meeting notes with integrations for Teams, Zoom, Webex, and Google Meet
- Customizable sector templates for contracts, public protocols, research interviews, and construction documentation
- Source-cited outputs that ensure every summary and insight can be traced back to the original material
- GDPR-driven hosting in Nuremberg with on-premises option and deletion controls
Tucan's pricing
Custom pricing
Pros
✅ Offers highly accurate speech recognition
✅ Flexible data security with strict GDPR and on-premises option
✅ Automates summaries and contract review, cutting manual workload
Cons
❌ Pricing and advanced features are only available on request
❌ Transcript editor is functional but less user-friendly than top competitors
❌ Limited integrations compared to other tools
Final Verdict: Picking the Best AI Transcription Software for Europe
Here’s a quick recap of the best AI transcription tools I’ve covered and where they stand out:
- Jamie: Bot-free meeting capture with multilingual AI notes for founders, sales teams, recruiters, and busy professionals
- Klang: GDPR-first transcription with deep security and EU data residency
- Deepting: Mobile-friendly live transcription and summaries for individuals and students
- Trint: Multi-language transcription and subtitling for media and research teams
- Tucan: Source-cited, auditable insights for public sector and enterprise compliance
Each of these tools brings something valuable to the table. Klang and Tucan excel in data sovereignty. Trint and Deeptext make transcription fast and flexible for creators and professionals on the go. But if you’re looking for a platform that balances accuracy, privacy, automation, and workflow fit, Jamie leads the pack.
Jamie’s bot-free design eliminates compliance friction entirely, while its multi-language intelligence and Ask AI search transform your transcripts into an actionable knowledge layer. For most European teams, it hits the sweet spot between simplicity and sophistication, without ever compromising GDPR standards.
If your work depends on meeting clarity and data security, download Jamie for free on desktop or download the iOS app.
Or if you’d like to see the tool in action before making a move, book a free demo.
Need a GDPR-compliant note-taker?
Jamie is built and hosted in EU and doesn't store your data. Available for MacOS and Windows.
Read More
- If you want to understand the basics, here’s the complete guide to AI note takers.
- For side-by-side comparisons, check out the best AI meeting note takers.
- To see how professionals use them, here’s how journalists and writers rely on AI note takers.
- If you’re building better habits, here are proven note-taking methods powered by AI.
- For work calls, here’s a list of the top AI note takers for meetings.
- For offline or face-to-face sessions, here’s the best AI note taker for in-person meetings.
FAQs on Best AI Transcription Software for Europe
1. What’s the difference between human transcription services and automatic transcription software?
Human transcription services rely on manual transcription by people for maximum accuracy in sensitive contexts, while automatic transcription software like Jamie or Klang uses AI to convert speech to text in seconds. The best AI tools combine both speed and accuracy with full GDPR compliance.
2. How does the transcription process work with AI tools?
Most AI platforms analyze uploaded files (whether video files or audio files) or record system audio using advanced domain models to detect speakers, transcribe speech to text, and generate summaries or meeting minutes. Some, like Jamie, even summarize meetings and extract tasks automatically once you start transcribing.
3. Can AI transcription software handle multiple languages accurately?
Yes, top tools in Europe are trained to transcribe and translate across multiple languages, producing highly accurate transcripts with minimal errors. Many also support accent adaptation and automatic translation to reduce language barriers in cross-border teams.
4. Is AI transcription secure enough for sensitive information?
Choose a transcription service like Jamie that’s fully GDPR compliant, offers a data processing agreement, and hosts data within the EU. It ensures that both the transcript and the uploaded files are handled securely and not used for model training.
5. Can I transcribe both video files and audio files using these tools?
Yes. Some leading transcription services support direct upload of audio transcription and video files, generating accurate transcripts and subtitles for both formats. Some platforms even allow quick editing and exporting to meet post-production needs. If you don't want to take the trouble of recording and uploading meeting recordings and want to capture meetings live, Jamie records system audio. .
6. What’s the advantage of using Jamie over other AI transcription tools?
Jamie goes beyond basic audio transcription. It summarizes meetings, identifies decisions, and turns transcripts into searchable knowledge. Because it’s built for European users, it stays GDPR-safe, handles sensitive information responsibly, and provides a seamless experience across tools all video conferencing tools.
Rodoshi Das is a Growth Content Editor at Jamie. With a marketer’s mindset and a researcher’s curiosity, she crafts product-led B2B SaaS content that drives results. When she’s not brainstorming strategies, you’ll find her lost in her books, rewatching The Office for the hundredth time, or planning her itinerary for a trip to the mountains.