26.12.2025
15 min
Best 8 AI Meeting Assistants for UK [2026]
By Rodoshi
Growth Content Editor
Most AI note-takers look the same, until you try using them inside a UK organization. That’s when the cracks show:
- Can you run it on client calls without raising red flags from legal?
- Does it actually meet GDPR standards?
- Do the notes help your team work faster, or just create another inbox to check?
This roundup of the best AI meeting assistants for UK focuses on tools that delivered consistent results after weeks of real use, not just during a polished demo.
Anything with murky data handling, clunky interface, or unreliable exports didn’t make the cut.
The 8 meeting assistants that did make it are the ones that work well for UK teams: clear on GDPR, easy to roll out, and helpful enough that people actually use the notes.
Each option has its own strengths, so you can quickly spot what matches your team’s style and the way you already work.
TL;DR
- Most AI meeting assistants fall short in UK organisations because of unclear GDPR compliance, intrusive meeting bots, and notes that create more cleanup than value. This article looks at those real constraints, including legal scrutiny, client expectations, accent accuracy, and predictable pricing, based on hands-on testing.
- Otter works well for live captions, Fireflies for searchable archives and analytics, tl;dv for video highlights, and Notta or Sembly for compliance-heavy environments. Jamie stands out for UK teams that want bot-free recording, EU-hosted data, automatic audio deletion, and structured notes that are usable straight away.
Keep every conversatio
Jamie transcribes your computer's audio directly, with no meeting bots joining your call. Available for MacOS and Windows.
What Should You Look for in an AI Meeting Assistant for UK?
1. Genuine GDPR compliance
A tool shouldn’t just mention GDPR. It should be able to prove it. Look for:
- GDPR compliance with EU or UK data residency
- Clear retention and deletion policies
- Explicit “no training on your data” wording
- A DPA you can sign without back-and-forth
If the vendor can’t answer where your data lives, move on.
2. Should generate genuinely helpful notes
Look for assistants that produce:
- Clear, structured summaries
- Action items and decisions
- Speaker attribution that’s accurate
- Searchable transcripts you can quickly scan
If the output still needs heavy editing, it defeats the purpose.
3. Integrations with the tools UK teams already rely on
A meeting assistant only works if it fits into existing habits. Check for smooth integrations with:
- Notion, Slack, and Teams
- HubSpot, Salesforce, and other CRMs
- Project management tools like Jira, Trello, ClickUp
The best options push notes where work already happens automatically.
4. Strong support for UK accents and multilingual teams
Many assistants claim extensive language support but poor accent accuracy can ruin transcripts. Prioritize tools that handle:
- British regional accents
- European languages
- Hybrid environments where not everyone speaks the same way
Always remember, your notes are only as useful as their accuracy.
5. Enterprise-grade security that passes an IT audit
Beyond GDPR, UK organizations increasingly expect:
- SOC 2
- ISO 27001
- Encryption at rest and in transit
- Role and permission controls
- Custom retention settings
6. Predictable pricing that fits real meeting lengths
Many tools hide limits behind small print. Watch out for:
- Short meeting caps on free plans
- Limited monthly credits
- Paywalls on summaries or exports
- Extra charges for team workspaces
Choose something your team won’t outgrow in two weeks.
What Are the Best AI Meeting Assistants for UK?
💜 Gentle Reminder: Pricing may change; please double-check on each tool’s official site. Plans evolve, and enterprise tiers often require a quick chat with sales for accurate quotes.
1. Jamie
Best for: UK and European teams that need GDPR-safe AI notes without bots in the call
See how Jamie works:
Jamie records from your device audio and turns meetings into transcripts, summaries, tasks, and decisions.
It works with Zoom, Teams, Meet, and in-person calls, while staying out of the participant list entirely.
For UK teams with clients in finance, legal, healthcare, or government, the big draw is how Jamie handles data.
Workspaces are hosted in the EU (Frankfurt), audio is deleted after processing, and your data is not used to train models.
Jamie’s key features
Get accurate AI meeting notes
Jamie captures conversations automatically and turns them into structured notes without sending a bot into the call.
It works across online, hybrid, and offline meetings, so every discussion is documented, no matter the location!
Generate full transcripts
After each meeting, you receive a complete transcript that’s searchable and easy to review.
Teams can scan through conversations, check context, or pull exact quotes. No need to scrub through long videos!
Get human-like summaries in 100+ languages
Jamie rewrites dense discussions into natural summaries that make sense instantly, even for multilingual teams.
Global stakeholders get updates they can read comfortably without extra translation steps.
Get answers to your questions with Ask AI
Ask AI acts like a retrieval layer over your meeting history.
You can surface decisions, action items, concerns, or specific answers by asking simple questions instead of navigating long text blocks.
Get access to speaker labelling with memory
Jamie recognizes recurring voices and labels them consistently across meetings.
That makes transcripts accurate and easier to follow when several people share the conversation.
Advanced security and EU data protection
Jamie is built around strict data protection standards, which makes it easier for UK and EU teams to use it in sensitive conversations.
All data stays within Europe, meets GDPR requirements, and is secured with modern encryption while stored or in transit.
Audio is removed once transcription is complete, and none of your recordings are used to train AI models.
Integrations that keep your workflow connected
Jamie pushes notes and transcripts into the tools teams already rely on, so nothing sits in silos.
It syncs smoothly with Notion, Google Docs, OneNote, and HubSpot, which cuts out the manual copy-pasting that usually happens after meetings.
You can keep documentation organized, updates consistent, and handoffs easier across sales, marketing, product, and customer teams.
Jamie's pricing
FREE Plan (€0/month)
- 10 meeting credits per month
- 30-minute meeting duration limit
- AI-generated meeting notes
- Automatic action item extraction
- Complete meeting transcripts
- Speaker identification
- Calendar integration (Google & Outlook)
- Tag system
- Task management
- Advanced text editing
- Copy-paste integration
- Team workspace sharing
- No meeting bots required
- 100+ languages support
PLUS Plan (€25/month)
- 20 meeting credits per month
- 2-hour meeting duration limit
- Includes everything in the FREE plan
PRO Plan (€47/month)
- Unlimited meeting credits
- 3-hour meeting duration limit
- Includes everything in the PLUS plan
Team & Enterprise Plans
- Custom pricing
- Custom solutions
- Contact required for details
Pros
✅ Supports 100+ languages
✅ Extracts tasks, decisions, and timestamps automatically for quick follow-ups
✅ Handles European languages and accents with high accuracy
✅ “Ask AI” makes searching across past meetings fast and precise
✅ Free tier offers full transcription and summaries for small teams
✅ Fully featured desktop and iOS apps
Cons
❌ Raw recordings aren’t stored, so replay options are limited
2. MeetGeek
Best for: UK teams that want an all-rounder AI assistant with lots of automation and integrations
Source: MeetGeek
MeetGeek records calls, transcribes in over 100 languages, and turns them into searchable summaries, highlights, and analytics.
It plugs into Zoom, Teams, Meet, and more, then pushes notes into CRMs, task tools, and collaboration apps.
Key features
- Recording and transcription for Zoom, Google Meet, Teams, and others
- AI summaries, agenda-style notes, and personal or team analytics
- Search across past meetings, highlights, and snippets
- Workflows to auto-push notes to tools like Slack, Trello, and CRMs
Pricing
- Basic: free
- Pro: $15/month
- Business: $29/month
- Enterprise: $59/month
Pros
✅ Good balance of recording, summaries, and analytics for busy teams
✅ Generous automation options even at lower tiers
✅ Works well in multilingual UK/EU environments
✅ Easy adoption for non-technical users
Cons
❌ The bot sometimes fails to join meetings
Also read: 10 Best MeetGeek Alternatives & Competitors
3. Fireflies
Best for: UK teams that care about a searchable, long-term archive of meetings
Source: Fireflies
Fireflies records calls, transcribes them, and drops everything into a workspace where you can search across topics, names, and action items.
It goes beyond note-taking into conversation intelligence with analytics and trackers.
For UK companies, Fireflies is appealing when you need SOC 2 Type II and GDPR compliance plus a mature feature set.
Enterprise plans add HIPAA, private storage, and strict retention controls, which matter for regulated industries.
Key features
- Unlimited transcription on paid plans with transcription in 100+ languages
- AI summaries, AskFred assistant, and action item extraction
- Conversation intelligence features like sentiment and topic tracking and talk-time analytics
- SOC 2 Type II, GDPR compliance, custom data retention and private storage options
Pricing
- Free
- Pro: $10
- Business: $19
- Enterprise: $39
Pros
✅ Strong search and history for teams that revisit calls often
✅ Enterprise-grade security and compliance controls
✅ Works well as a central “call library” across sales, CS, and product
✅ Wide range of integrations and automation options
Cons
❌ Bot joining the meeting is the default, which can be sensitive with some UK clients
❌ Interface and options can feel heavy if a team only wants simple summaries
Also read: Top 10 Bot-Free Fireflies AI Alternatives
4. Notta
Best for: UK teams that want SOC 2 + GDPR with strong multilingual support
Source: Notta
Notta focuses on transcription and AI notes first, then layers in meeting recording, summaries, and exports.
It supports 58 languages, offers AI summaries, and integrates with tools like Salesforce, HubSpot, Slack, and Notion.
For UK companies that need to tick specific security boxes, Notta is attractive: SOC 2 Type II, GDPR, ISO 27001, CCPA, HIPAA, and “no data learning” controls on higher tiers.
Key features
- Real-time and upload-based transcription with 58 supported language
- AI summaries with decisions, action items, and customer insight
- Integrations with Zoom, Teams, Meet, Webex, Slack, Salesforce, HubSpot, and Zapier
- Enterprise-grade security plus DPA and advanced controls on Business/Enterprise plans
Pricing
- Free
- Pro: $8.17/month
- Business: $16.67/month
- Enterprise: Custom pricing
Pros
✅ Strong compliance; ideal for UK legal, healthcare, and enterprise IT
✅ Flexible mix of meeting recording, uploads, and multilingual transcripts
✅ Good fit for cross-border teams with European clients
✅ Integrations cover most common UK SaaS stacks
Cons
❌ Free plan is mainly for testing; the 3-minute cap is restrictive
❌ Web-first experience; desktop and offline use are still limited compared to competitors
5. Otter
Best for: Teams that care about live subtitles and quick, simple meeting notes
Source: Otter
Otter gives you live transcription during calls plus post-meeting summaries and action items.
It connects to Zoom, Teams, and Meet through the Otter AI Meeting Agent, and it now has specialized “Agents” for sales, recruiting, education, and media.
UK teams often like Otter for accessibility and quick everyday notes, especially in education and internal meetings.
Business and Enterprise plans add admin controls and SOC 2 security, which helps with larger organizations.
Key features
- Live transcription and captions with speaker identification
- AI summaries, action items, and searchable transcripts
- Prebuilt “agents” for sales, recruiting, and education use cases
- Integrations with Zoom, Google Workspace, Microsoft 365, Salesforce, and Slack
Pricing
- Free: $0
- Pro: $8.33/month
- Business: $20/month
- Enterprise: Custom
Pros
✅ Simple UX for non-technical staff
✅ Strong live captioning for accessibility and hybrid meetings
✅ Clear limits and pricing, easy to predict usage
✅ Good fit for education and knowledge-sharing environments
Cons
❌ Bot (“OtterPilot”) must join the meeting, which some UK clients dislike
❌ Language support is limited
Also read: 13 Best Otter AI Alternatives & Competitors
6. tl;dv
Best for: UK product, research, and dev teams that rely heavily on recorded video highlights
Source: tl;dv
tl;dv records Zoom and Google Meet calls, generates transcripts in 30+ languages, and lets you create and share short highlight clips. It leans heavily into AI summaries and templates that can fill CRMs or notes automatically.
From a UK/EU standpoint, tl;dv positions itself as GDPR compliant with end-to-end encryption and SOC 2 readiness. It is useful when you need quick, shareable clips for stakeholders who cannot attend calls.
Key features
- Unlimited recording on the free plan for Zoom and Google Meet
- Transcription in 30+ languages and AI summaries with action items
- Highlights and clip creation plus embeddable videos for docs and tools
- GDPR-compliant infrastructure, end-to-end encryption, and modern security stack
Pricing
- Free Forever
- Pro: $18/month
- Business: $59/month
- Enterprise: Custom pricing
Pros
✅ Generous free plan for recording and transcription
✅ Great for clipped highlights and async sharing of key moments
✅ Strong fit for product discovery, UX research, and enablement use cases
Cons
❌ No native support for Microsoft Teams yet
❌ Free plan caps AI notes, so heavy users hit limits quickly
Also read: tl;dv vs Jamie: Which One Is Best for Note Taking?
7. Sembly
Best for: UK teams that run recurring project, sprint, or client status meetings and want structured notes
Source: Sembly
Sembly joins meetings, records audio, and produces structured minutes with decisions, issues, and tasks. It also offers “agents” aimed at project managers and teams that rely on recurring sessions.
For UK and European organisations, Sembly is attractive because it offers GDPR compliance and EU hosting options, with a security posture that includes ISO 27001 and SOC 2 Type II.
Key features
- Automatic minutes from Zoom, Teams, Meet, and Webex meetings
- AI-driven decisions, tasks, and issue lists for each meeting
- Searchable history and project views
- Enterprise security with encryption, ISO 27001, and SOC 2
Pricing
- Free
- Professional: $10/month
- Team: $20/month
- Enterprise: Custom pricing
Pros
✅ Good for teams that follow agendas and need crisp, structured outputs
✅ Useful summaries for sprint reviews, weekly check-ins, and status calls
✅ Security posture aimed at EU and enterprise buyers
✅ Clear separation between tasks, decisions, and issues
Cons
❌ Bot joins your meetings
❌ Interface is more “project” focused, which can feel heavy for casual note-taking
8. Leexi
Best for: EU-centric sales and customer success teams that want an AI assistant from a European vendor
Source: Leexi
Leexi is an EU-based meeting assistant that records calls, transcribes them, and surfaces coaching insights for sales and CS teams. It integrates with CRMs and focuses on conversation intelligence, not just note-taking.
For UK teams that prefer an EU vendor with GDPR in its DNA, Leexi is appealing. It is headquartered in Belgium and marketed as ISO-compliant and GDPR-ready, which helps during security reviews.
Key features
- AI transcription and summaries for calls and meetings
- Sales-oriented insights and coaching dashboards
- Integrations with common CRMs and conferencing tools
- GDPR-aligned hosting and security
Pricing
- Starter: $12/month
- AI-meeting: $23/month
- Business: $39/month
- Enterprise: Custom pricing
Pros
✅ EU-based vendor, helpful for UK teams with EU clients and regulators
✅ Competitive entry pricing for small teams
✅ Familiar European timezone support
Cons
❌ Smaller ecosystem as compared to bigger players
Wrapping Up: Which Meeting Assistant Should You Go for?
AI meeting assistants can save teams an enormous amount of time, but only if they actually fit the realities of working inside a UK organisation.
Between GDPR, client expectations, security reviews, and the sheer variety of UK accents and workflows, many tools that look great on paper fall apart once they’re rolled out.
The options in this list are the ones that held up: they’re reliable, transparent about data, and genuinely useful day-to-day.
Still, the right choice depends on your team’s preferences:
- If you rely on live captions: Otter may fit better
- If you want deep analytics or a long-term call archive: Fireflies is stronger
- If you need highlight clips for async sharing: tl;dv shines
- If your org is compliance-first: Notta or Sembly are safe bets
But if you’re specifically looking for a tool that avoids the biggest UK pain points (such as GDPR ambiguity, meeting bots joining client calls, and inconsistent summaries) Jamie is the best option.
It stays out of the participant list, keeps data in the EU, deletes audio automatically, and produces structured notes that don’t need “fixing” afterward. For most UK teams, that combination makes it the smoothest starting point.
The best way to know which assistant fits your workflow is simply to run it on a week’s worth of meetings.
If you want the lowest-risk, lowest-friction trial, Jamie is the easiest place to begin. It’ll show you very quickly what good AI meeting notes are supposed to feel like!
Download Jamie for free on desktop or get the iOS app!
Or if you’d like to see the tool in action before making a move, book a free demo.
Keep your conversations secure.
Jamie is GDPR compliant, deletes recordings after processing, and doesn't use your data for AI training.
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FAQs
1. Are AI meeting assistants actually safe to use for UK businesses?
Yes, but only if you’re selective. Many AI meeting assistants for UK claim compliance without explaining how they handle meeting data, data retention, or data security. For UK companies running company meetings, customer calls, or internal meetings, the safest tools clearly state where data is stored, how long it’s kept, and whether it’s used for AI training. Tools like Jamie stand out here because audio is deleted after processing and strong security controls are built in, which reduces risk during audits or client reviews.
2. How do AI meeting assistants actually improve meeting efficiency?
The biggest gain comes from removing manual note taking and reducing meeting time wasted on recaps. A good AI meeting assistant can transcribe meetings, generate meeting summaries, and surface key points or relevant details automatically. That improves meeting efficiency across multiple teams, especially when decisions from past meetings are easy to revisit. For many teams, this has a huge benefit on the team’s productivity, particularly during fast-paced virtual meetings and recurring calendar meetings.
3. Can AI meeting assistants work with Google Meet and Microsoft Teams?
Most modern tools integrate directly with popular video conferencing platform options like Google Meet and Microsoft Teams, supporting quick video calls as well as longer team meetings. Some tools automatically join calls as bots, while others record locally. Jamie is often preferred for international teams and global teams because it works across platforms without joining the call, which helps during sensitive customer success teams' check-ins or regulated sales teams conversations.
4. What should I expect from a free plan or free version?
A free plan or free version is usually meant for a test meeting, not full adoption. Limits often apply to meeting recordings, audio files, or video files, and many lock advanced features or AI summaries behind a paid plan. Jamie’s free tier is useful for testing real workflows because it lets you access all premium features like structured AI meeting notes and meeting transcripts, so you can explore its value before upgrading.
5. How do teams actually use AI notes after meetings?
Strong tools go beyond basic note taking. AI notetakers extract key insights, track critical tasks, and handle follow ups from brainstorming sessions, project management syncs, and customer calls. When notes flow into project management tools or Google Docs, everyone stays on the same page. Some platforms like Jamie also offer AI Chat or broader AI assistance to answer questions related to meetings, help you find key moments, or surface relevant points from all your meetings without rewatching recordings.
Rodoshi Das is a Growth Content Editor at Jamie. With a marketer’s mindset and a researcher’s curiosity, she crafts product-led B2B SaaS content that drives results. When she’s not brainstorming strategies, you’ll find her lost in her books, rewatching The Office for the hundredth time, or planning her itinerary for a trip to the mountains.