01.09.2025
16 min
Top 10 Bot-Free Notetakers for Microsoft Teams [2025]
By Rodoshi
Growth Content Editor
![Top 10 Bot-Free Notetakers for Microsoft Teams [2025]](/_next/image?url=https%3A%2F%2Fwww.meetjamie.ai%2Fapi%2Fmedia%2Ffile%2FTop_10_Bot-Free_Notetakers_for_Microsoft_Teams_2025-lgoyys.png%3F2025-09-26T09%253A45%253A03.691Z&w=3840&q=100)
If you’ve ever had a random “notetaker bot” pop into your Microsoft Teams meeting, you know how distracting and intrusive it can feel.
A lot of AI meeting tools still rely on bots to join calls, but that setup isn’t always ideal.
It can raise privacy concerns, slow things down, and create awkward interruptions.
That’s why bot-free notetakers are starting to stand out. Instead of showing up as another participant, they run quietly in the background.
They capture transcripts, generate summaries, and pull out action items without adding any extra noise to your meeting.
I’ve spent the past few weeks testing different options to see which ones actually deliver on this promise. After narrowing them down, I’ve put together a shortlist of the 10 best bot-free notetakers for Microsoft Teams that strike the right balance between simplicity, security, and useful AI features.
What to look for in a bot-free notetaker for Microsoft Teams
The first requirement is simple: it should work without bots joining your calls.
But once that’s out of the way, the real value comes down to how well the tool helps you and your team actually use those notes. Here are the key features worth paying attention to:
On-point summaries and action items
The best AI note takers don’t just dump a transcript on you. They pull out the main themes, decisions, and next steps so everyone knows what needs to happen after the call.
Easy retrieval of past notes
Meetings pile up quickly, and you don’t want to dig through endless files. Look for a tool with strong search and organization features that make it easy to revisit notes when you need them.
Quick sharing options
A good notetaker should let you pass them along in seconds—whether that’s dropping a link in Teams, sending them over email, or exporting to the tools your team already uses.
Privacy and security
From client updates to internal strategy, Teams meetings often involve sensitive details. A trustworthy notetaker should protect that information with encryption, strict data policies, and compliance with standards like GDPR or SOC 2.
What Are the Best Bot-Free Notetakers for Microsoft Teams?
Based on my research and experience, the top bot-free notetakers for MS Teams are:
- Jamie – Accurate, secure meeting transcription and notes in 100+ languages
- Microsoft Teams Copilot (Facilitator) – AI-powered meeting notes and summaries directly within Teams without bots
- Granola – Turning your own rough notes into polished summaries
- Krisp – Clear, bot-free meeting transcription in noisy environments
- Circleback – Meeting notes, automated follow-ups, and powerful search across both virtual and in-person sessions
- Vomo AI – Fast, accurate transcription and AI-powered note summaries without bots
- Meetily – Full local control over AI meeting notes with no cloud involved
- ChatGPT Record Mode – One-click transcription and summaries right inside ChatGPT, no bots needed
- Tactiq – Real-time meeting transcripts and customizable AI workflows
- Bluedot – Sales and client-facing teams that need secure notes directly connected to their CRM
Now, let’s get to the details of each tool.
1. Jamie
Best for: Accurate, secure meeting transcription and notes in 100+ languages
Check out how to use Jamie from the interactive demo below 👇
Jamie is a bot-free AI meeting assistant that captures your conversations, online or offline, and turns them into organized summaries with key points, action items, and full transcripts.
It’s built for busy teams and startup founders who want to stay focused on the discussion without worrying about missing details.
Jamie takes care of the documentation so you can concentrate on ideas, decisions, and next steps instead of scribbling notes.
Take AI meeting notes without bots joining your calls.
Jamie records and processes your meeting audio directly from your device, so there’s no need to invite a “note-taking bot” into the call.
It runs as a desktop app for Mac or Windows and works with Microsoft Teams seamlessly. You can also use Jamie with Zoom, Google Meet, or whichever tool your team uses.
Just hit “record” when the meeting begins, and once it ends, Jamie delivers a clean summary within minutes.
Automatically capture tasks and decisions.
During your meeting, Jamie’s AI listens for to-dos and key decisions so nothing slips through the cracks. These action items appear in your notes as bullet points or checkboxes, along with assignees if someone was given any responsibility.
You can tick tasks off, reassign them, or even jump back to the exact moment in the recording where the decision was made.
And if something gets missed, adding a new action item is as easy as typing “/” in the summary.
Get an instant transcript of the meeting.
Alongside summaries, Jamie provides a complete transcript of your meeting so you have every word to reference later.
The transcript is fully editable, making it easy to correct jargon or misheard words, and it's searchable so you can quickly find quotes or revisit specific points in the conversation.
Transcribe and summarize meetings in 100+ languages.
Jamie supports over 100 languages, which makes it ideal for international teams and clients.
It automatically detects the spoken language and generates both transcripts and summaries in that language, or translates them into English if needed.
It even handles many regional accents and dialects, with minimal setup required.
Organize meeting notes with tags and filters.
To keep notes easy to manage, Jamie lets you tag them by project, client, or team.
A single note can have multiple tags, so you don’t have to rely on rigid folders.
For example, a quarterly marketing strategy session could be tagged with both #Marketing and #Q1Strategy. Later, filtering by a tag instantly pulls up every related meeting.
Easily transfer notes and tasks to your favourite tools.
Jamie syncs with Google Calendar and Outlook, reminding you to hit record when a meeting starts.
Finished notes can flow directly into Notion, OneNote, or Google Docs, so you never need to copy-paste between tools. It’s designed to slot into your workflow without adding friction.
Keep your meeting data secure and private.
Jamie treats your meeting data with the highest level of care.
All content is encrypted and handled in full compliance with GDPR, and audio recordings are deleted as soon as they’ve been turned into notes, so your sensitive information is safe.
When you record a meeting, the audio is sent to a secure server in Frankfurt, Germany, for transcription and summary generation.
Every transfer and storage step is protected with industry-standard AES encryption, ensuring no one outside can access your files.
Once the transcript and notes are ready, the audio is permanently deleted from the server. Your text notes remain securely stored in your account, and you can delete them anytime.
Jamie’s AI uses providers like OpenAI and Anthropic, but your data is never used to train their models and isn’t retained by them.
Ask AI for meeting insights and decisions.
Jamie’s Ask AI feature lets you query your entire meeting history through a chat-style interface.
Need to recall what was decided about last week’s product launch?
Ask, and Jamie pulls up the relevant action items and context.
You can also request recaps across multiple meetings, like “Summarize all meetings from this week,” to get a digest of decisions and tasks.
Jamie Pricing
FREE Plan (€0/month)
- 10 meeting credits per month
- 30-minute meeting duration limit
- AI-generated meeting notes
- Automatic action item extraction
- Complete meeting transcripts
- Speaker identification
- Calendar integration (Google & Outlook)
- Tag system
- Task management
- Advanced text editing
- Copy-paste integration
- Team workspace sharing
- No meeting bots required
- 100+ languages support
PLUS Plan (€25/month)
- 20 meeting credits per month
- 2-hour meeting duration limit
- Includes everything in FREE plan
PRO Plan (€47/month)
- Unlimited meeting credits
- 3-hour meeting duration limit
- Includes everything in PLUS plan
Team & Enterprise Plans
- Custom pricing
- Custom solutions
- Contact required for details
Pros
✅ AI chat makes it easy to quickly find information from past meetings
✅ Built-in reminders help you remember to start recording
✅ Available on both Mac and Windows
✅ Works with any virtual meeting platform
✅ Works for in-person and offline meetings, not just online calls
✅ Generous free plan with all premium features available
Cons
❌ Doesn’t store audio or video files to maintain privacy
❌ No real-time transcription (summaries and transcripts are available after the meeting ends)
What Are Real-Life Users Saying About Jamie?
Capture your first meeting
Jamie transcribes your computer's audio directly, with no meeting bots joining your call. Available for MacOS and Windows.
2. Microsoft Teams Copilot (Facilitator)
Best for: AI-powered meeting notes and summaries built directly within Teams without bots
Microsoft’s Copilot Facilitator is designed to take notes inside Teams meetings without showing up as an extra participant. Once enabled, it transcribes the conversation, highlights key decisions and open questions, and adds AI-generated notes directly into the Meeting Notes pane. After the meeting, everything is saved in a collaborative Loop page so your team can edit and build on the notes together.
Who is it for?
Teams that want AI note-taking built natively into Microsoft Teams, with strong privacy handling and minimal setup.
Key features
- Automatic transcription and AI-generated notes, including action items and open questions
- Real-time summaries that appear in the Meeting Notes tab and stay accessible in the Recap afterward
- Shared Loop pages where everyone can edit and add context post-meeting
- Interactive prompts such as “@Facilitator, what open questions do we still have?” that all participants can see
Pricing
- Available for Microsoft 365 Copilot licensed users via Teams public preview
Pros
✅ Native to Teams with no extra downloads or extensions
✅ Notes are editable and collaborative through Loop
✅ Participants can ask Facilitator live questions for clarity
Cons
❌ Still in public preview, so features may change
❌ Requires Microsoft 365 Copilot licensing, which limits access
❌ Works only with scheduled meetings, not instant calls
3. Granola
Best for: Turning your own rough notes into polished summaries
Granola acts like your personal AI notepad during Teams meetings. Instead of joining as a bot, it listens to your computer’s audio in the background. You can jot down a few quick notes or headers. After the meeting ends, Granola enhances them with rich structure, summaries, and action items based on the transcript.
Who is it for?
Professionals who prefer to stay present in conversations and manually note key points.
Key features
- Uses customizable templates for various meeting types (e.g., interviews, standups, pitches) to structure notes effectively
- Integrates with tools like Notion, Slack, HubSpot, and Zapier to automate follow-up workflows
- Lets you “chat” with your meeting notes and gives instant AI-powered responses with context and citations
Pricing
- Free trial available
- Individual: $18/month per user
- Business: $14/month per user
- Enterprise: $35/month per user
Pros
✅ Lets you focus on the conversation while AI enhances your notes
✅ Discreet and private since no bot joins your meetings
✅ Templates and AI chat make follow-ups faster and easier
Cons
❌ Does not record audio, so you can’t pull verbatim quotes
❌ Speaker attribution may be inaccurate at times
Also read: Granola vs. Bluedot vs. Jamie: Which Meeting Tool Works Best for You?
4. Krisp
Best for: Clear, bot-free meeting transcription in noisy environments
Krisp is best known for its noise-cancellation technology, but it also doubles as a bot-free note-taker for Teams. It captures live transcripts, creates AI-generated summaries, and pulls out action items without joining your meetings as a bot. The app runs directly on your device, so it filters out distractions while keeping your meeting flow intact.
Who is it for?
Sales teams, consultants, recruiters, and remote workers who need accurate notes and transcripts even when background noise or accents could otherwise interfere.
Key features
- Real-time transcription across Teams and other meeting tools
- Noise cancellation and accent conversion for clearer audio
- AI-powered summaries, highlights, and task lists after meetings
- Integrations with CRMs like HubSpot and Salesforce, plus tools like Notion, Asana, and Jira
Pricing
- Free
- Pro: $6/month per user
- Business: $15/month per user
- Enterprise: Custom pricing
Pros
✅ Free tier offers unlimited transcription and note generation
✅ Helps you sound clear and professional; noise cancellation and accent smoothing work really well
✅ Works invisibly in the background and keeps your Teams experience distraction-free
Cons
❌ Free noise cancellation is limited to 60 minutes per day; you need to upgrade for unlimited clean audio
❌ Occasionally struggles with capturing voice nuances, especially in complex audio environments
Also read: 10 Best Krisp AI Alternatives & Competitors in 2025
5. Circleback
Best for: Meeting notes, automated follow-ups, and powerful search across both virtual and in-person sessions
Circleback smoothly captures your Teams conversations (and real-world ones too) without acting like an extra attendee. It transcribes calls, assigns action items, and intelligently organizes notes. On top of that, it supports in-person recordings and uploads, giving you full control over how your meeting content gets captured.
Who is it for?
Independent professionals, small teams, and client-facing roles who value accurate, automated meeting summaries.
Key features
- Transcribes and summarizes both virtual and in-person meetings
- Assigns action items, highlights key topics, and delivers organized meeting recaps
- AI-powered search across past meetings, with chatbot "Copilot" for quick follow-ups or writing tasks
- Integrates with tools like Slack, Notion, HubSpot, Salesforce, Linear, monday.com, Zapier, and moreSupports over 100 languages, calendar syncing, secure data handling (SOC 2 Type II, HIPAA, EU‑U.S. Privacy Framework)
Pricing
- Individual: $20.83/month
- Team: $25/user/month
- Enterprise: Custom pricing
Pros
✅ Unlimited meetings with AI-generated notes, transcripts, and action items; offers solid value for power users
✅ Excellent coverage; works across platforms and in-person recordings with reliable transcript accuracy
✅ Automations and AI search turn past conversations into a usable knowledge base
Cons
❌ No permanent free plan
❌ Mobile experience isn’t as smooth as the desktop version
6. Vomo AI
Best for: Fast, accurate transcription and AI-powered note summaries without any bots interrupting your meeting
Vomo AI captures your meeting audio (whether live or uploaded) and quickly turns it into searchable transcripts, polished summaries, and structured Smart Notes. It stays out of the call, letting your meetings flow naturally while handling the note-taking in the background.
Who is it for?
Teams, professionals, and content creators who want high‑accuracy notes, easy retrieval, and deep insight generation.
Key features
- Capture audio from live meetings or uploads, and generate Smart Notes including key points and action items
- Ask AI feature lets you query your notes with prompts like “What are the action items?” or “Summarize key decisions”
- Support for over 50 languages and automatic speaker identification
- Organized cloud-based storage; folders, unlimited storage, and easy sharing
- Auto-selects scene templates (meetings, brainstorms, planning) to give structure to your notes
Pricing
- Free
- Pro: ~$1.92/week
Pros
✅ Highly accurate transcription (up to 99%) with speaker labels and AI-generated summaries
✅ Ask AI feature makes follow-ups and insight gathering fast and intuitive
✅ Unlimited cloud storage with clean organization and sharing options
Cons
❌ Free tier is limited to just 30 minutes of transcription per week
❌ Higher tiers can get pricey for large teams using full transcription and AI features
7. Meetily
Best for: Full local control over AI meeting notes with no cloud involved
Meetily is an open-source, self-hosted AI note‑taking solution that runs entirely on your own device. It captures audio from Teams meetings (and any other platform), transcribes in real time, and summarizes key points, while keeping everything private and within your infrastructure.
Who is it for?
Privacy-minded teams, developers, regulated industries, and anyone who prefers complete control over their data. It's also great for organizations wanting to avoid vendor lock‑in and SaaS subscriptions.
Key features
- 100% local processing; no data leaves your device unless you want it to
- Real‑time transcription via Whisper.cpp models, plus AI-generated summaries using local or third-party LLMs like Claude, Groq, or LLaMA
- Support for Windows and macOS (with Docker/Linux support in progress)
- Smart highlights for key points, decisions, and action items, with full privacy by design
- Open source (MIT license), with enterprise options that include support, deployment assistance, and compliance-ready features
Pricing
- Community Edition: Free and open source; self-host on your own hardware
- Enterprise Edition: Custom pricing
Pros
✅ Local-first; total ownership and privacy, ideal for sensitive or regulated environments
✅ No recurring fees for the community edition
✅ Highly customizable; developers can tweak or plug in models they prefer
Cons
❌ Requires setup and infrastructure; less plug-and-play than SaaS tools
❌ Enterprise features (like scalable deployments and support) require paid plans and manual setup
8. ChatGPT Record Mode
Best for: One-click transcription and summaries right inside ChatGPT, with no bots and zero fuss
ChatGPT Record Mode lets you capture meeting audio directly through the macOS ChatGPT app: no third-party tools or extra participants needed. Just tap "Record," let it run, then get an editable summary, action items, and a transcript saved as a Canvas in your chat history. Everything stays neatly inside ChatGPT, making it easy to revisit later.
Who is it for?
Teams already using ChatGPT for work who want quick, in-app meeting recaps without extra apps.
Key features
- Audio capture within ChatGPT macOS app, auto-generating a Canvas with summaries and action items
- Each recording session lasts up to 120 minutes, with audio deleted immediately post-transcription
- Global search lets you query past recordings and jump to the relevant moment in your Canvas
- Privacy-conscious by design: audio isn’t used for training, and admins can disable Record Mode for the workspace
Pricing
- The feature is currently available on Teams, Pro, Enterprise, and Edu workspace tiers
Pros
✅ Built directly into ChatGPT desktop; no extra downloads or browser extensions needed
✅ Secure by default; audio is deleted after transcription and not used for model training, with admin controls for workspace-level privacy
✅ Canvases are searchable and reusable, making it easy to turn meeting summaries into emails, project plans, or code snippets
Cons
❌ Mac-only for now, doesn’t work on Windows or mobile devices
❌ No speaker labeling; transcript is a continuous stream, so it’s hard to assign statements or action items to specific people
9. Tactiq
Best for: Real-time meeting transcripts and customizable AI workflows
Tactiq works as a straightforward Chrome extension that quietly captures your Teams meeting audio, transcribes it live, and lets you tag highlights or pull out summaries, without inviting a bot into the call. It’s especially useful if you prefer in-browser tools that integrate neatly into workflows.
Who is it for?
Individuals and small teams wanting live transcription and AI-powered insights
Key features
- Live transcription and AI-powered summaries, all within Teams, Zoom, or Google Meet
- One-click generation of action items and meeting highlights
- Customizable AI workflows and reusable templates to automate tasks like drafting follow-up emails or creating Jira tickets
- Supports multiple languages and tags to enrich your transcripts
Pricing
- Free
- Pro: $8/user/month
- Team: $16.67/user/month
- Business: $29.16/user/month
- Enterprise: Custom pricing
For more details, check our Tactiq pricing guide.
Pros
✅ Seamless in-browser operation makes it very easy to get started
✅ AI workflows and templating help automate post-meeting tasks efficiently
✅ Flexible plan options and generous free tier make it budget-friendly for light users
Cons
❌ Browser-dependent; requires Chrome and does not work offline or outside browser meetings
❌ Free plan has very limited AI credits and transcripts per month, which may throttle heavy users
Also read: 10 Best Tactiq AI Alternatives & Competitors in 2025
10. Bluedot
Best for: Sales and client-facing teams that need secure notes directly connected to their CRM
Bluedot makes it easy to capture and summarize Teams meetings without adding another participant to the call. Running from a simple Chrome extension, it transcribes your conversations, highlights key points, and drafts follow-up emails in seconds. With built-in integrations for Salesforce, HubSpot, and Slack, it’s a natural fit for teams that want their notes to flow directly into their existing workflows.
Who is it for?
Revenue teams, recruiters, and remote professionals who want accurate meeting notes tied directly into CRMs and collaboration tools without disrupting the call.
Key features
- Records and transcribes Teams, Zoom, Meet, and Webex meetings from a browser extension
- Supports 100+ languages with strong transcription accuracy
- Integrates with HubSpot, Salesforce, Notion, and Slack
- Customizable templates and AI chat for querying past notes
Pricing
- Free
- Basic: $14/month per user
- Pro: $20/month per user
- Business: $32/month per user
- Enterprise: Custom pricing
Pros
✅ Accurate transcription across multiple platforms and languages
✅ Strong CRM and collaboration integrations for smoother workflows
✅ AI chat makes it easy to search and revisit past meetings
Cons
❌ Free plan is extremely limited
❌ Browser-based setup means it won’t work well outside Chrome
Make Your Teams Meetings More Productive with Jamie
Each of the tools we covered has its own sweet spot.
Some shine at delivering simple, reliable transcripts, while others focus on advanced automations or syncing notes into your CRM. It really depends on what your team values most.
But if you want something that works smoothly with MS Teams without compromising on quality or security, Jamie is the one I’d suggest trying first.
It’s GDPR-compliant and flexible enough to handle whatever platform you’re on, Teams, Zoom, Meet, or anything else.
The best part is how little effort it takes. You just hit record, stay present in the conversation, and within minutes you get polished notes, a full and highly accurate transcript, and a clear list of action items.
Jamie quietly takes care of the details so you and your team can focus on the ideas and decisions that actually move things forward.
Even on the free plan, you can access all of Jamie’s premium features, capped at 10 meetings/month.
Download Jamie for free to experience it yourself!
Or if you’d like to see the tool in action before making a move, book a free demo.
Read More
- 10 Best Bot-Free AI Meeting Assistant [2025]
- 10 Best AI Meeting Note Takers That Do Not Use Bots To Join Video Calls
- 10 Best Transcription Software for Mac [Updated August 2025
FAQs on the Best Bot-free Notetakers for Microsoft Teams
What are bot-free notetakers?
Bot-free AI notetakers capture meeting notes without bots joining your calls as a visible meeting participant. Instead, they run quietly in the background of Microsoft Teams meetings, video calls, or other virtual meetings, generating AI meeting notes from live meetings, sales calls, or internal meetings. Unlike a meeting bot, they don’t disrupt the flow of the meeting discussion; they simply transcribe meetings, capture key moments, and create AI summaries afterward.
How do bot-free notetakers work in Microsoft Teams?
A bot-free AI meeting assistant works directly within your device, recording and processing audio files or video recording from Teams meetings without appearing as another participant. After the session, it produces meeting transcripts, meeting recaps, and detailed notes. These tools often include AI-powered summaries and highlight key insights, so your entire team can quickly revisit important detail, summarize key points, and plan upcoming meetings.
What makes bot-free note-taking different from manual note taking?
Hand-written or manual notes often miss critical points during meetings organized across multiple teams. A bot-free AI assistant can deliver accurate transcripts, generate AI note highlights, and provide meeting insights from meeting transcriptions in seconds. Instead of spending hours on manual note-taking, your team gets AI generated notes that speed up follow ups and improve your team's productivity.
Who benefits most from AI meeting notes?
Bot-free AI meeting assistants are valuable for founders, consulatants, sales teams, customer success teams who need instant meeting recaps from sales calls and online meetings. They’re equally helpful for remote teams handling virtual meetings, video conferencing, or Google Meet sessions. Whether it’s internal meetings or client-facing teams meetings, these tools ensure nothing is lost in translation by delivering a complete transcript and ready-to-use meeting summaries.
What features should I look for in a bot-free AI notetaker?
The best AI notetakers combine real time transcription and AI chat for fast answers. They should also offer AI generated notes and support integrations with tools like Google Docs to easily share meetings with your entire team.
Are bot-free notetakers secure enough for sensitive meetings?
Yes. Leading tools like Jamie prioritize strong security controls so that during internal meetings, sales calls, or investor meetings, your team can share information safely. With GDPR-compliant processes and encrypted handling of audio files, Jamie ensures every meeting transcription stays private. Unlike a typical meeting bot, it doesn’t store recordings permanently.
Rodoshi Das is a Growth Content Editor at Jamie. With a marketer’s mindset and a researcher’s curiosity, she crafts product-led B2B SaaS content that drives results. When she’s not brainstorming strategies, you’ll find her lost in her books, rewatching The Office for the hundredth time, or planning her itinerary for a trip to the mountains.